7 Best Practices for Hotel Management Companies to Use When Choosing the Right Event Technology Provider

by | Sep 14, 2023 | Audio Visual, Blog, Event Technology | 0 comments

As the demand for sophisticated event experiences continues to rise, hotel management teams find themselves at the forefront of ensuring their venues can cater to diverse event requirements. A crucial aspect of this is selecting the right event technology provider. Whether it’s for conferences, weddings, or corporate gatherings, the choice of an event technology partner can significantly impact guest satisfaction and the success of an event. To help you make an informed decision, here are seven best practices for hotel management teams to pick the ideal event technology provider.

1. Define Your Needs and Goals:

Before even starting the search, it’s imperative to clearly outline your event technology requirements. Consider the types of events your hotel hosts, the size and scale of those events, and the specific audiovisual and technology needs they entail. Defining your goals will help you identify providers with the right capabilities.

2. Assess Expertise and Experience:

Evaluate potential event technology providers based on their expertise and track record. Look for providers who have experience working with hotels and similar event venues. Request references and case studies to ensure they have successfully executed events of a similar scale and nature to yours.

3. Flexibility and Scalability:

Events come in various shapes and sizes. Your chosen provider should offer flexible solutions that can adapt to the unique requirements of each event. Scalability is crucial to accommodate both small meetings and large conferences seamlessly.

4. State-of-the-Art Equipment:

Ensure that the provider uses up-to-date audiovisual equipment and event technology solutions. Outdated or malfunctioning equipment can lead to disruptions during events, causing frustration for both your hotel and the event organizers.

5. Technical Support and Maintenance:

Ask potential providers about their technical support and maintenance services. Events can be unpredictable, and you need a partner who can offer immediate assistance if issues arise during an event. Regular maintenance can also prevent problems before they occur.

6. Integration Capabilities:

In today’s tech-driven world, integration is key. Check if the event technology provider can seamlessly integrate their systems with your existing hotel infrastructure, such as booking and scheduling software. Integration streamlines the event planning process and enhances guest experiences.

7. Cost Transparency and ROI:

Finally, it’s essential to have a clear understanding of the costs associated with the event technology services. A reputable provider should offer transparent pricing and help you calculate the return on investment (ROI) for your events. Consider both short-term and long-term costs to make an informed decision.


Selecting the ideal event technology provider is a pivotal decision that can profoundly influence your hotel’s success in hosting events. By adhering to these best practices and conducting comprehensive research, you can identify a partner who not only satisfies your immediate requirements but also contributes to your hotel’s reputation as a premier event venue.

Dobil, as a trusted client of ours and a renowned expert in event technology, is the perfect example of an exceptional provider that checks all the boxes. With their extensive expertise, track record of successful collaborations with hotels and venues, state-of-the-art equipment, and commitment to seamless integration and outstanding technical support, Dobil is well-equipped to elevate your hotel’s event experiences. Their dedication to transparency and cost-effectiveness ensures a strong return on investment, making them an excellent choice to enhance guest experiences, boost bookings, and drive revenue growth for your hotel. When you choose Dobil as your event technology partner, you’re not just choosing a provider – you’re choosing a strategic ally in ensuring the success of your hotel’s events.